Privacy Policy
Who we are
Lisburn BMX Club (“we”, “us”, “our”) operates the website lisburnbmxclub.com (and www.lisburnbmxclub.com).
We are the data controller for the personal data we collect and process.
Contact details
Email: compliance@lisburnbmxclub.com
The personal data we collect
We may collect and process the following categories of personal data:
- a) Membership and contact information
- Name
- Email address
- Postal address
- Phone number
- Emergency contact details
- Membership status and renewal history
- b) Special category data
- Medical information relevant to participation and safeguarding (for example allergies or medical conditions)
- c) Communications
- Questions, queries, feedback, and correspondence you send to us
- Email subscription preferences
- Records of email engagement (for example whether emails are opened or links clicked)
- d) Images and media
- Photographs and videos taken at training sessions, events, and competitions (where consent has been given)
- e) Website usage data
- IP address (anonymised where possible)
- Pages visited and time spent on the site
- How you arrived at the website
- Interactions with website content
How we collect data
We collect personal data when you:
- Apply for or renew membership
- Contact us by email or through the website
- Subscribe to email communications
- Participate in club activities or events
- Use our website (via cookies and similar technologies)
How we use your personal data
We use your personal data to:
- Administer club membership and activities
- Communicate with members, parents, and guardians
- Manage safeguarding and participant safety
- Send newsletters and important club information
- Respond to enquiries and feedback
- Improve our website and services
- Maintain site security and prevent misuse
Lawful bases for processing
Under UK GDPR, we rely on the following lawful bases:
- a) Contract
Processing is necessary for the performance of a contract when you become a member of the club (for example membership administration and communications).
- b) Legitimate interests
We process some personal data where it is necessary for our legitimate interests, such as:
- Managing club communications
- Improving our website and services
- Ensuring network and information security
We balance these interests against your rights and expectations.
Consent
We rely on consent for:
- Email marketing communications
- Use of non-essential cookies
- Photography and video where required
You may withdraw consent at any time.
Legal obligation
We may process personal data where required to comply with legal or regulatory obligations.
Special category data
Medical and safeguarding information is classified as special category data.
We process this data only where:
- You (or a parent/guardian) have given explicit consent; and
- It is necessary to protect the health, safety, and welfare of participants.
Access to this data is restricted to authorised club officials and is handled confidentially.
Children’s personal data
Lisburn BMX Club regularly processes personal data relating to children.
- Membership applications for children must be completed or authorised by a parent or legal guardian.
- We take additional care to protect children’s data and use it only for club administration, safeguarding, and participation purposes.
Cookies and analytics
We use cookies and similar technologies to improve our website.
Google Analytics
We use Google Analytics to understand how visitors use our website. This information is collected in an anonymised form and does not directly identify you.
Non-essential cookies are used only with your consent, which can be managed through our cookie banner or browser settings.
Data sharing
We may share personal data:
- With service providers who process data on our behalf (for example email or IT services)
- Where required by law, regulation, or court order
- To prevent fraud or other criminal activity
We do not:
- Sell or rent personal data
- Share personal data for third-party marketing
Photographs and media
Photographs and videos are used for promotional, educational, and safeguarding purposes in line with NSPCC and Cycling Ireland guidance.
Consent is obtained:
- During membership application or renewal
- Through relevant booking systems for events
You may withdraw photo consent at any time by emailing safeguarding@lisburnbmxclub.com.
International data transfers
Some data (such as Google Analytics information) may be transferred outside the UK or EEA.
Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses approved under UK GDPR.
Data retention
In line with normal data protection procedures, we regularly review the personal data we hold and delete data that is no longer routinely required.
We retain personal data only for as long as necessary:
- Membership data: up to 2 months after membership lapses
- Email subscription data: until you unsubscribe
- Feedback and correspondence: as required for operational purposes
Data may be retained longer where required by law or safeguarding obligations.
Data security
We take appropriate technical and organisational measures to protect personal data, including:
- Access controls
- Encryption where appropriate
- Secure storage systems
We require third parties processing data on our behalf to meet appropriate security standards.
Your rights
Under UK GDPR, you have the right to:
- Access your personal data (Subject Access Request)
- Rectify inaccurate data
- Request erasure of your data
- Restrict processing
- Object to processing
- Withdraw consent at any time
To exercise your rights, please email compliance@lisburnbmxclub.com with the subject line “Subject Access Request”.
Right to complain
If you are unhappy with how we handle your personal data, you have the right to complain to the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk
Links to other websites
Our website may contain links to external websites. This privacy policy applies only to lisburnbmxclub.com. We are not responsible for the privacy practices of other websites.
Changes to this policy
We may update this privacy policy from time to time. Any significant changes will be communicated via our website or by email where appropriate.
Last updated:23/12/25